Rural Heritage Society
OF LITTLE GADDESDEN, RINGSHALL, HUDNALL AND ASHRIDGE


PRIVACY POLICY

PRIVACY POLICY OF RURAL HERITAGE SOCIETY OF LITTLE GADDESDEN, RINGSHALL, ASHRIDGE AND HUDNALL (“THE SOCIETY”)

Effective Date

The effective date of this Privacy Policy is 25 May 2018.

Who we are

We are the Rural Heritage Society of Little Gaddesden, Ringshall, Ashridge and Hudnall (“the Society”). We are a charity. The objectives of the Society are:

For the public benefit for the following purposes in the area comprising Little Gaddesden, Ringshall Hudnall and Ashridge; (i) to promote high standards of planning and architecture; (ii) to educate the public in geography, history, natural history and architecture; (iii) to secure preservation, protection, development and improvement of features of historic or public interest.

Information we may collect from you

We collect the following details from members of the Society in hard copy form when they join the Society

a. your name

b. your address

c. your email address (if volunteered by you).

Also, if you contact us, we may keep a record of that correspondence, whether in hard copy form or by email.

We also collect personal information from speakers invited to address the Annual General Meeting of the Society, being sufficient contact details to enable communication with them in relation to the speaking engagement, whether by mail, email or telephone.

We also collect personal information of applicants for planning permission in the locality of Little Gaddesden, as filed with the appropriate planning authority by the applicant(s).

Where we store your personal information

We store the personal information supplied by members and the speakers on PCs owned by the Membership Secretary and the Chairman and on appropriate data back up media.

The names and address of each of our members are given in hard copy form to the Society's Newsletter distributor responsible for the delivery round relevant to that member in order to enable delivery of the Newsletter.

Information security

We take appropriate security measures to protect against unauthorised access to or unauthorised alteration, disclosure or destruction of data, including appropriate encryption and physical security measures to guard against unauthorised access to systems where we store personal information.

Uses made of your personal information

We use the personal information members give us for the following purposes, all of which are uses which are in the legitimate interests of the Society and which relate to furthering the objectives of the Society and providing to the members the expected benefits of membership of the Society:

a. to maintain the Society's membership records, including the payment of annual subscriptions by members

b. to prepare and use the Society's Newsletter distribution lists

c. to notify members of any special events being organised by the Society (such as walks) or which the Society determines will be of interest to Members having regard to the objectives of the Society.

d. to request assistance from members in relation to the Society's activities and objectives (eg the maintenance of rights of way within the locality)

e. to circulate electronic copies of the Society's Newsletter to those members who have supplied us with their email address.

We use the personal information which speakers give us to enable the speaking engagement and payment to the speaker where appropriate.

We use the personal information relating to applicants for planning permission in the locality of Little Gaddesden for the purpose of considering the relevant planning application and thereafter supporting or opposing the application as appropriate or adopting a neutral stance.

We will not retain any of the above personal information any longer than is reasonably necessary.

Right of access to information

You have the right to access to your personal information by notifying us as described below.

Right to object to us processing your personal information

You have the right to request us not to use your personal information for any or all of the purposes referred to above.

Right to correct inaccurate personal information

You have the right to correct the personal information we hold about you if it is inaccurate.

Right to deletion of your personal information

You have the right to request us to remove your personal information from our records if it is not otherwise required to be retained by law or for legitimate business purposes. However, if you do so, and the information is removed from our records, we will be unable to contact you or provide you with the Society's Newsletters as and when published.

Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page.

Contact

Any notifications or requests relating to this Privacy Policy or to the use we make of your personal information should be addressed to:

George Godar
Chairman
Rural Heritage Society of Little Gaddesden, Ringshall, Ashridge and Hudnall
The Old Rectory
Little Gaddesden
Berkhamsted
HP4 1PA

Email: rhslga@gmail.com

Complaints

You have the right to complain about the Society's use of your personal information to the Information Commissioner's Office (www.ico.org.uk).

 

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